Sehr geehrte Nutzerinnen und Nutzer,

2016 war ein arbeitsreiches Jahr für das MDM-Team bei VESCON. So haben wir im zweiten Halbjahr einige Updates mit neuen Funktionen veröffentlicht, auf die wir in diesem Info-Paper eingehen.

Dear User,

2016 was a busy year for the MDM-team at VESCON. It included the release of several updates with new features in the second half of the year which we discuss in this info paper.

Dear User,

2016 was a busy year for the MDM team at VESCON. It included the release of several updates with new features in the second half of the year which we will discuss in this info paper.

Before we get to the news, here's a brief look at the current development of MDM:

In 2016 about 1,000 new users registered. There are thus currently more than 8,700 users registered in the MDM (as of early January).

Last year, around 18,000 requests for new devices were made, approx. 13,000 were approved and integrated into the MDM as new devices. These devices received at least one approved project status (special approval) through this process.

In addition, in 2016 more than 7,500 parts lists were uploaded into the project structure of the MDM

We expect the volume of data in the MDM to continue to grow in 2017.

If you no longer wish to receive our MDM Info Paper, you can disable this feature in your MDM settings (File > Settings).

Best regards, Your MDM Team

P.S.: We welcome your suggestions or requests for topics for the next info paper. Just send us a short message!

Become an MDM expert in just 4 hours: Our training dates for the first half of 2017.

VESCON offers training which comprises four hours of comprehensive practical knowledge at our Frankenthal location.

Save the date: future dates for device manufacturers.

We offer two different courses tailored precisely to the needs of device manufacturers:

Course 1:

  • Structure of MDM: Data pool and structure node view
  • Approval lists, project approvals and universal approvals
  • Records and data fields
  • The importance of order numbers
  • Who can create MDM records?
  • Requests and tasks
  • Reports in MDM
  • The MDM as a source of information


  1. Q1: 08.02.2017, 01.03.2017, 29.03.2017
  2. Q2: 10.05.2017, 21.06.2017

Course 2:

  • Data management with the Excel import function
  • Features for processing mass data
  • Special manufacturer area for personal devices lists and copy suggestions for universal approvals
  • MDM catalog articles


  1. Q1: 15.02.2017, 08.03.2017
  2. Q2: 05.04.2017, 17.05.2017, 28.06.2017

All courses begin at 1.00 p.m. Register now for your requested course and date at: mdm(at)

Participation is free for device manufacturers who have premium status.

Save the date: future dates for suppliers.

Our comprehensive course provides hands-on expertise tailored specifically to suppliers:


  • Functionality, user groups and permissions
  • Usability and user interface
  • Search, filter, group - where can I find approved articles
  • Workflow features - what to do if products or approvals are missing
  • Inquiries and support - Your contact
  • Using the MDM interface - RUPLAN CAD system
  • Using the MDM interface - Eplan P8 CAD system


  1. Q1: 14.02.2017, 14.03.2017
  2. Q2: 05.04.2017, 17.05.2017, 28.06.2017

All courses start at 1.00 p.m.

Register now

Faster, easier and more accurate: new features in the task area

In recent months, a number of changes and new features in the Task area have been released which were designed to make working with the MDM more efficient. The key points below at a glance:

Request for new device - two requests with one click.

When a user makes a request for a new device, a request for project approval is generated at the same time. While the request for new device is being edited by the VESCON MDM Team, the request for project approval will be assigned to the contact person of the associated structure node.

Please note: The request project approval can only be edited by Bosch AS or Daimler, if the request for a new device has been processed by VESCON. Prior to this, VESCON will perform a quality check of the request, according to the following criteria:

  • Has a manufacturer been selected?
  • Does the order number match the system used in the existing data?
  • Is a data sheet available?
  • Does the technical description provide sufficient information?

Should the data need to be revised, VESCON will send the request back to the sender. To resend the request to VESCON once it has been revised, simply use the "Send back to recipient" feature.

Only after VESCON has completed the request by marking it as "Done" will the status of the associated request approval be changed from "Waiting" to "In progress (Recipient)" and the OEM can issue approval for a device. If the request is rejected, all related records will be deleted from the MDM.



New task "Inquiry" - you simply cannot know everything after all.

The "Inquiry" task type makes further communication about an existing task in a parallel process possible. This is useful when a third party should not be directly involved in the primary process. By using the inquiry function, for example, it is possible to ask the device manufacturer whether an alternative device is available.



A general task, you cannot reject.

The "General task" task type is used to find information about new devices or deleting temporary records from parts lists, among other things. We removed the reject feature from this task type as it never involves a request. This type of task can thus only be finished.


The "Finished" status was removed but reading is still required.

Previously, workflow for rejected requests sent back to the sender for informational purposes, had to have the "Finished" status. We have removed this "Finished" status. Rejected requests are still sent back to the sender for informational purposes, but are no longer in the standard filter "Open tasks" when they have been "Read".


Communicating using tasks via protocols and recipients

With the release of MDM Version 2.1, VESCON has significantly expanded communication through tasks. The major change is that we have split the "In progress" status. This makes it clear whether the recipient or the sender is currently editing a task.

A blue icon next to the user name in the navigation menu is now available. It lets users send a task for editing back to the sender or resend it to the recipient. In the subsequent dialogue, comments on the next step can then be entered.

The recipient of a task can add more recipients who can edit the task (finish or reject it). Recipients of a task can delete their name from the list of recipients, provided additional recipients are entered in the list.

What you should know: All of these actions are documented in a protocol entry.


Task filter - keep track of everything.

A large number of requests and tasks are handled daily via the MDM. It is important to see all open tasks. The "Open tasks" standard filter makes this possible. This setting displays all tasks that are assigned to the user for completing or serves for information purposes.


Never work in the "All tasks" tab. Instead, always work in the specific task-type tabs (e.g. Project approval). There is where further information about the tasks can be found in the table.

  • Edit the grid configuration settings so that you can see the information you need where you need it.
  • If there are multiple recipients of a task and you have not edited this task, delete yourself as recipient of the task.
  • Complete rejected tasks (which reason has been entered in the protocol?)
  • Compete General tasks

Call up structure-related tasks - which tasks have been created by colleagues?

Another new feature is that now tasks can be accessed according to a structure node. To do so, go to the Tasks area and select the project structure in question in the "Structure-related" ribbon (do not forget to refresh!).

To access tasks related to a structure, the corresponding user must have the "Responsible Node Manager" (OEM) or "Responsible Supplier Manager" (supplier) permission.

Only requests of the type project approval will be displayed in the structured-related representation. Should a request have "Waiting" status, this means that the related process "Request for new device" has not yet been completed and the request can therefore not be processed.


Recommendations for completing a task - so that processes run more smoothly.

  • Please pay attention to the quality of data for "Request for new device"! This will prevent multiple editing of data
  • If you submit a request and have open tasks (task type New device or Project approval), you must first edit the open tasks to receive approval for your projects.
  • OEM users should only reject a request for project approval if the device is not intended for use. For inquiries, poor data quality or other similar issues, please use the "Send back to sender" feature. When doing so, please note: Suppliers only have write rights to "their" temporary data. Active records cannot be edited by suppliers.

Small tips, big impact: How to make your daily work even easier.

Grid configuration record lists - so the most important thing is always displayed first.

Devices and information about them are commonly displayed in MDM in lists. However, the information (columns) the user needs at a particular moment is not always displayed at the beginning of lists. This can be changed using the "Grid configuration" feature in the "Table settings" menu. The columns can be hidden in the view and the order of the columns shown can be changed.

The order of the columns can also be changed directly: simply move the desired column with the mouse per drag & drop to the desired location. The settings are saved for each user and each list.


Oops: I can't find my approvals list.

Machine builders and suppliers who access their approval information in the material approval lists, may sometimes no longer be able to find their approval list. In such cases, usually the permissions have been changed by the respective OEM to make it possible to work in the project structure in the future.

If this is the case, look in the project structure in question as to whether your project is shown or get in touch with your systems operator contact person.


Searching and finding devices or where is the data pool?

It's an every day task of projects: Devices needed for construction are not found under approval. Before the user make a request for a "New device", it helps to look in the data pool.

You can conduct a search for all devices in the "All devices" view. If you conduct a search there for an order number, the article type and order number data fields will also be searched. Please note that this information is often used and recorded differently (e.g. see the manufacturer Rittal. The order number is always purely numerical). A filter above the "Order number" column in the record lists is thus often not productive.

Before you make a "New device" request, it helps to directly consult the manufacturer (View "Manufacturer with accompanying data") for the proper notation of the order number.